​El Paso County Republican Women Bylaws

 

ARTICLE I

NAME

1.1       The name of this organization shall be El Paso County        Republican Women, hereinafter known as EPCRW, an      affiliate of the Colorado Federation of Republican Women           and the National Federation of Republican Women.

 

ARTICLE II

OBJECTIVES

2.1       The objectives of this organization shall be:

 

            A.  To foster and encourage loyalty to the Republican Party                 and to promote its principles

 

            B.  To promote an informed membership and electorate                        through political education and activity.

 

            C.  To cooperate in the election of Republican Party

                 candidates in all elections, including non-partisan

                  elections

 

            D.  To promote the principles of freedom, equality, and

                  justice on which the government of this country is

                  founded.

 

            E.  To increase the effectiveness of women in the cause of

                  good government through political involvement.

 

            F.  To encourage cooperation between CFRW, NFRW, and

                  the Republican Party Organization.

 

            G.  To promote and assist in programs beneficial to the

                  community.

 

            H.  To assure the neutrality of EPCRW elected officers

                  who  shall not support nor oppose any candidate in a

                  Republican Primary or intra-party race.

 

ARTICLE III

MEMBERSHIP

 

3.1       Classification of Members

 

            A.  Active Members

 

                  1.  Registered Republican women who pay full dues

                       to this club which includes CFRW and NFRW

                       dues,

 

            B.  Associate Members

 

                  1.   Republican women who are Active Members of

                        another club may be Associate Members of this

                        club by payment of only Associate dues to this club;

 

                  2.   Men who are currently registered Republican may                          be Associate Members of this club by payment of

                        only Associate dues to this club;

 

                  3.   Associate members may attend meetings and

                        participate in discussion; Associate Members 

                        cannot introduce motions, vote, serve on

                        committees or boards, be elected to any office, or be

                        counted for purpose of determining a quorum or

                        determining the number of delegates to CFRW and

                        NFRW meetings or conventions. Associate

                        Members are not members of CFRW or NFRW.

 

3.2       Member Transfer to another Club

 

            A.  An active member of a club may transfer her

                  membership to another club by:

 

                  1.  Sending a notice of transfer to the President of the

                        club she is leaving and a copy of said notice to the

                        President of the club she wishes to join, and;

 

 

                  2.   Returning to her current club’s President, by postal

                        delivery return receipt or in person, any property in

                        her possession belonging to the club.

 

3.3       Dues

 

            A.  Active Members

 

                  1.   Membership dues shall be payable by January 1.

                        Required CFRW and NFRW per member dues are

                        included.

 

            B.  Associate Members

 

                  1.   Associate Membership dues shall be payable by

                        January 1. 

 

            C.   Dues become delinquent March 15, and members

                   whose dues are not paid by March 31, automatically

                   forfeit membership in this club.

 

            D.  Fiscal year shall be January 1 through December 31

                  of the same year.

 

3.4       Automatic Removal from membership

 

            A.  Failure to support the party ticket.

 

            B.  Publicly supporting a candidate running on an

                  opposition ticket.

 

            C.  Working against the expressed objectives of this club,

                  the CFRW, and the NFRW as stated in respective

                  Bylaws.

 

            D.  Failure to pay dues.

 

 

 

 

ARTICLE IV

OFFICERS

4.1       Elected Officers

           

            A.  The elected officers of EPCRW constitute the

                  Executive Committee and they shall be:

 

                  1.  President

                  2.  First Vice President

                  3.  Second Vice President

                  4.  Secretary

                  5. Treasurer

 

4.2       Officer Qualifications:

 

            A.  To qualify each officer shall be:

 

                  1.  A registered Republican

 

                  2.  An active member of one club in good standing

 

                  3.  A resident of Colorado for at least one (1) year.

 

4.3       Terms

 

            A.  Term of Office

 

                  1.  The term of office shall be for two (2) years or

                        until their successors are elected to assume office.

 

                  2.   The term shall be from the close of the Annual

                        Meeting (January) of odd numbered years through

                        the Annual Meeting two (2) years hence.

 

                  3.   No officer shall be eligible to serve more than two

                        (2) consecutive terms in the same office.

 

                  4.   An Officer who has served in excess of 365 days is                                     considered to have served a full term in that Office.

 

4.4       Nominations and Elections

 

            A.  Nominations

           

                  1.   Nominations can come from the Nominating

                        Committee and,

 

                  2.   From the floor at the regular meeting held in

                        October of the even numbered years or,

 

                  3.   When necessitated, by a vacancy in office.

 

            B.  Elections

 

                  1.   Elections shall be held at the regular November

                        meeting, or,

 

                  2.   At the next regular or special meeting in case of

                        vacancy in office.

 

                  3.   Election shall be by ballot, unless there is only one

                        candidate for an office when election may be by

                        acclamation.

 

                  4.  The President shall appoint a minimum of three (3)

                        tellers, the first named shall be the Reporting Teller.

                        They shall distribute, collect, count the ballots, and

                        report the count.

 

                  5.   Majority vote shall elect.

 

                  6.   The President shall declare the results.

 

4.5       Duties of President

 

            The President Shall:

 

            A.  Carry out the objectives and policies of EPCRW as

                  stated in the Bylaws.

 

            B.  Preside over all meetings of the EPCRW, the Board of

                  Directors, and Executive Committee, and any special

                  meetings thereof.

 

            C.  Present the annual budget to the Executive Committee

                  at the February Board Meeting for approval. The

                  budget, approved by the Executive Committee, shall be

                  presented to the active members at the February

                  regular meeting for final approval.

 

            D.  Appoint the Chairman of all standing and special

                  committees, except the Nominating Committee, and to

                  be ex officio member of all except the Nominating

                  Committee.

 

            E.  Ensure the election at the regular meeting held in

                 January of odd numbered years, three (3) members and

                 two (2) alternate members to serve on the Nominating

                 Committee. A plurality vote shall elect.

           

            F.  Nominees must be present to accept the nomination or

                 must have given a written consent to the current

                 president.

 

            G.  Appoint an auditor, with the approval of the Board of

                  Directors.

 

            H.  Represent CFRW at any El Paso County Republican

                  Committee events or appoint a representative if the

                  President should be a member of the El Paso County

                  Republicans by virtue of the EPCR by laws.

 

            I.   Refrain from participating in a primary campaign in a

                 manner which could be construed as EPCRW support

                 for any one candidate.

 

4.6       Duties of First Vice President

 

            The First Vice President Shall:

 

            A.  Preside over all meetings of the EPCRW, Board and

                 Executive Committee, and assume the duties of the

                 President in the temporary absence of the President.

 

            B.  Be Program Chairman and perform the duties as may

                 be assigned to her by the President.

 

            C.  In case of death, resignation, or permanent absence or

                 disability of the President, shall succeed to the office of

                 the President for the unexpired term.  The office of First

                 Vice-President shall be declared vacant and shall be

                 filled by election at the next meeting of the club.  Would

                 the vacancy occur three (3) months or less from the next

                 Annual Meeting, the office of the First Vice President

                 may remain vacant.

 

4.7       Duties of Second Vice President

 

            The Second Vice President Shall:

 

            A.  Preside over all meetings of the EPCRW, Board and

                 Executive Committee and assume the duties of the

                 President and First Vice-President in their temporary

                 absence.

 

            B.  Serve as Membership Chairman, shall be responsible

                 for the preparation of the membership brochure and

                 perform the duties as may be assigned her by the

                 President.

 

            C.  Prepare and mail annual membership renewal letter.

 

            D.  Work with the Treasurer to notify members whose dues

                  are delinquent by practical means (verbal or written)

                  before the end of February of the same year.

 

           

 

            E.  In case of death, resignation, or permanent absence or

                 disability of the President and First Vice-President the

                 office of the Second Vice President shall be declared

                 vacant.

 

4.8       Duties of the Secretary

 

            The Secretary Shall:

 

            A.  Record proceedings of all meetings of the club, Board,

                  Executive Committee, and be custodian of all minutes,

                  written reports of officers and committees in

                  accordance with Robert’s Rules of Order Newly

                  Revised.

 

            B.  In the event of a vacancy in the position of the

                 Secretary, the President shall appoint a temporary

                 replacement until an election can be held.

 

4.9       Duties of the Treasurer

 

            The Treasurer Shall:

 

            A.  Serve on the Membership Committee.

 

            B.  Receive and be custodian of all EPCRW monies and

                 deposit them in a bank approved by the Board of

                 Directors. To keep a record of all money transactions.

 

            C.  Disbursement of funds:

 

                 1.    Disburse only upon the receipt of written expense

                        reimbursement vouchers which have been

                        specifically authorized by the President, or the First

                        Vice President in the absence of the President,

                        within thirty days immediately following receipt of

                        such voucher.

              

                  2.   Disburse funds for budgeted expenditures which

                        have been specifically approved by the Board of

                        Directors.

                 3.    Secure approval of Board of Directors prior to

                        disbursement of funds for non-budgeted

                        expenditures.

 

            D.  EPCRW dues

 

                 1.   The EPCRW dues shall be set by the Board of

                        Directors and approved by the same; they shall

                        include a per capita service charge for CFRW and

                        for NFRW.

 

                 2.    NFRW Service Charge is due and payable by

                        January 15 of each year. Make check payable to

                        CFRW.

 

                 3.   Receive all monies paid for dues and forward an up-

                        to-date roster of Club membership to the

                        Membership Chairman.

 

                 4.    Send CFRW and NFRW per capita dues to the

                        CFRW Treasurer by January 31 of each year for all

                        members currently paid.

 

                 5.   Send a second submission of dues received from

                        members after January 31 to the CFRW Treasurer

                        by March 1 and each month thereafter.

 

            E.  Work with the 2nd Vice President to notify members

                  whose dues are delinquent by practical means (verbal

                  or written) before the end of February of the same year.

 

            F.  Report in full at the Annual Meeting and at regular

                 meetings at the request of the President.

           

            G.  In the event of a vacancy in the position of the

                  Treasurer, the President shall appoint a temporary

                  replacement until an election can be held.

 

 

 

4.10     Duties of the Assistant Secretary

 

            The Assistant Secretary Shall:

 

            A.  Assist the Secretary in any duties assigned her by the

                  Secretary or at request of the President.

 

4.11     Transfer of Files

 

            A.  All Officers shall deliver all records, files and

                  properties of EPCRW to the newly elected officers

                  within one week of the new Officer's assumption of

                  office.

 

4.12     Removal of Officers

 

            A.  Any elected Officer of the EPCRW may be removed

                  from office for cause at any time by a 2/3 vote of the

                  Board of Directors.

 

                  1.   A member facing removal shall be notified in

                        writing by a member of the Executive Committee

                        at least ten days prior to the meeting of the Board

                        of Directors.

 

                 2.  The action of the EPCRW shall be final.

 

ARTICLE V

MEETINGS

 

5.1       Regular Meetings

 

            A.  The regular meeting held in January shall be the Annual

                  Meeting.

 

            B.  The regular meeting of this club shall be held on the

                  third Monday of the month unless otherwise ordered

                  by the Executive Committee.  The quorum shall be ten

                  (10) active members.

 

ARTICLE VI

 

6.1       Board of Directors Shall:

 

            A.  Consist of the elected officers, the Chairmen of the

                  Standing Committees, the club Past-President, the

                  parliamentarian, and two (2) members at-large

                  appointed by the President of EPCRW.

 

            B.  Be the governing body of the EPCRW.

 

            C.  Have authority to transact any necessary business

                  between meetings of the club.

 

            D.  Hold meetings as called at the discretion of the

                  President.

 

            E.  Set the annual dues for EPCRW for active and associate                 members.

 

6.2       Executive Committee Shall:

 

            A.  Consist of the elected officers.

 

            B.  Have general supervision of the affairs of the EPCRW

                  between regular meetings.

 

            C.  Make recommendations to the Board of Directors.

 

            D.  Decide by majority vote of entire committee if

                  sufficient evidence exists to declare a vacancy in an

                  office because of permanent absence or permanent

                  disability.

 

            E.  Perform any tasks assigned by the club or the Board

                 of Directors.

 

            F.  Hold meetings as called at the discretion of the

                 President. 

 

ARTICLE VII

COMMITTEES

 

7.1       Standing Committees Shall:

 

            A.  Include, but not be limited to, Membership, Program,

                  Reservations, Historical, and By-laws Committees.

           

            B.  Duties of Standing Committee Shall:

 

                  1.  Be outlined by the Board of Directors.

 

                  2.  Appoint their committee members and report at the

                        Annual Meeting or as ordered by the President.

 

                  3.  File copies of any written reports with the Secretary

                        of EPCRW.

 

7.2       Nominating Committee Shall:

 

            A.  Consist of three (3) members and two (2) alternate

                  members elected at the annual meeting in January

                  of odd numbered years.

 

            B.  Elect a Chairman from one of its members within

                 one month of its formation.

 

            C.  Report one nominee for each office at the regular

                  meeting held in October of even numbered years,

                  after which nominations from the floor shall be

                  allowed.

 

            D.  Convene at such time as a vacancy in office has been

                  declared.

 

            E.  Report one nominee for that office at the next regular

                 or special meeting of the club, after which nominations

                 from the floor shall be allowed and elections held.

 

 

ARTICLE VIII

PARLIAMENTARY AUTHORITY

 

8.1       ROBERT'S RULE OF ORDER NEWLY REVISED shall

            apply on all questions of procedure not specified in these

            by-laws and where they are not inconsistent with the by-

            laws of CFRW and NFRW.

 

ARTICLE IX

BYLAW AMENDMENTS AND REVISIONS

 

9.1       These by-laws may be amended by a two-thirds vote of

            members present and voting at any regular meeting of this

            club, adjoined session thereof, or special meeting called for

            that purpose, provided the proposed amendment has been

            submitted previously to the By-laws Committee and notice

            of the proposed amendment has been given to all members

            in attendance at a previous meeting or at least ten (10) days

            prior to the meeting.

 

ARTICLE X

DISSOLUTION

 

10.1     In the event of the dissolution of EPCRW, all records and

            assets shall be assigned to CFRW.  None of the said assets

            shall revert to any officers or Executive Committee

            members of EPCRW.

 

 

\STANDING RULES

 

I.          NFRW FUND:

 

            A.  A special fund may be appropriated for the club

                  delegate to NFRW Convention, if those funds can be

                  made available.

 

II.         MEMBERSHIP SPONSOR FUND:

 

            A.  By direction of the Board of Directors, a fund shall be

                  made available for members unable to pay dues because

                  of extenuating circumstances.  All action concerning

                  members shall be confidential.

 

III.       INDEBTEDNESS TO CLUB:

 

            A.  Failure to pay luncheon obligation.

 

            B.  Indebtedness incurred as a result of convention fees

                  paid, except registration, which is paid by club.

 

IV.       NON-EPCRW SALES:

 

            A.  There shall be no selling or soliciting of materials at

                  EPCRW meetings unless previously approved by the

                  Board of Directors.

 

Revised October 2011
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